Description of marketing data file

Description of file as required by section 10 of the Personal Data Act (1999/523)

1. CONTROLLER
Oulun Sähkönmyynti Oy
Business ID: 1703296-5
Street address: Kasarmintie 6, 90130 Oulu, Finland
Postal address: PO Box 116, 90101 Oulu, Finland
Telephone: +358 10 287 7800
E-mail: osm@pohjoistavoimaa.fi

2. NAME OF FILE
Oulun Sähkönmyynti Oy's Marketing Data File

3. PURPOSE OF PROCESSING OF PERSONAL DATA
Personal data may be used for the purpose of direct advertising, distance selling and other direct marketing activities by Oulun Sähkönmyynti Oy and its shareholder companies, Oulun Energia Oy, its subsidiaries and partners, and for opinion polls, market research and comparable addressed communications.

4. INFORMATION CONTENT OF FILE
The file may include the following data on data subjects: name, title or profession, age or year of birth, gender, first language, contact information (postal address, telephone number and e-mail address), direct marketing permissions and prohibitions, and one additional distinguishing datum.

5. REGULAR SOURCES OF DATA
Personal data may collected through marketing actions and campaigns, other comparable activities and directly from data subjects. Personal data may also be collected from the customer files of Oulun Sähkönmyynti Oy and its shareholder companies, Oulun Energia Oy and its subsidiaries, companies and authorities that provide data services (such as Population Register Centre, Trade Register and registers of Fonecta Oy) and direct marketing prohibition files maintained by Suomen Asiakkuusmarkkinointiliitto ry.

6. REGULAR DISCLOSURES OF DATA AND TRANSFERS OF DATA TO OUTSIDE THE EUROPEAN UNION OR THE EUROPEAN ECONOMIC AREA
Personal data may be disclosed and transferred to Oulun Sähkönmyynti Oy's subcontractors and service providers as well as Oulun Energia Oy and its subsidiaries for purpose of processing of personal data as specified in item 3 above.

No personal data is transferred to outside the European Union or the European Economic Area.

7. PRINCIPLES OF DATA FILE SECURITY
Personal data is collected into databases protected with firewalls, anti-virus software, passwords and other technical methods. The file is accessed by employees of Oulun Sähkönmyynti Oy who require access to the data contained in the file in their work. A user account and a password granted by Oulun Sähkönmyynti Oy's system administrator are required to access the file.

Manually stored materials are held in Oulun Sähkönmyynti Oy's locked and controlled premises.

8. RIGHT OF ACCESS
Everyone has, after having supplied sufficient search criteria, the right to access the data on him/her in the personal data file, or to a notice that the file contains no such data, as granted in Personal Data Act.

Access requests shall be made to file controller by means of a personally signed document delivered by post or by e-mail to addresses specified above, or by appearing personally in Oulun Sähkönmyynti Oy's customer service premises at the address specified above.  

9. RIGHT OF RECTIFICATION
Everyone has the right to request erroneous personal data contained in the personal data file to be corrected.

Correction requests shall be made to file controller by means of a personally signed document delivered by post or by e-mail to addresses specified above, or by appearing personally in Oulun Sähkönmyynti Oy's customer service premises at the address specified above.  

10. RIGHT TO PROHIBIT PROCESSING
Data subjects have the right to prohibit file controller from processing personal data for purposes of direct advertising, distance selling, other direct marketing activities, market research and opinion polls.

Prohibition notices shall be communicated to file controller by a personally signed document delivered by post or by e-mail to addresses specified above, or by appearing personally in Oulun Sähkönmyynti Oy's customer service premises at the address specified above.